How to Run the Perfect Board Meeting

Board meetings are an amazing chance to shape the direction of a business by bringing together brain power to navigate turbulent waters and calmer seas. If they are done right they can dramatically alter the direction of an organization. But, without clear structure and discipline meetings can quickly become unproductive and frustrating for all those involved.

It is important to begin the meeting early by calling the meeting to order and addressing any items that are personal or of a purely formal nature. After ensuring that a quorum is present, proceed to the next item on the agenda, and then start the main body of discussion. This is usually where you’ll be discussing major go to website organizational changes, important points of contention, and strategies that will lead the company to future success.

Reduce the length of meetings by encouraging committee and officer chairpersons to present bullet-point summaries. This will let you focus more time on strategic discussions and your participants will not be bored or distracted by long discussions.

Prior to the meeting, send all relevant documents (committee reports staff reports, committee reports, Board packs and any contextualising documents) to your attendees in advance. This will save time during the meeting and will encourage participants to plan ahead. Begin the meeting by providing any clarifications or follow-up questions that pop from the materials you’ve read. Then jump right into the most important discussions.