How to Have an Effective Board Meeting

A board meeting is an opportunity to discuss strategic issues and take choices that will result in your company’s success. If the meeting isn’t well-planned or executed, it could be ineffective and waste board member time. To ensure your board meetings are productive it is crucial to recognize common mistakes that could hamper board productivity and performance.

1. Overcrowding Your Agenda

There are too many topics to be discussed in one meeting, which leads to chaotic discussions. This type of discussion is also difficult to maintain.

2. Poorly prepared board documents

When you are making preparations for board meetings it is critical to have all the necessary materials handed out to board members prior the meeting starts. This includes agendas, past minutes and the board book. It also includes committee reports, proposals for policy, and other pertinent information.

3. Inability to follow through on actions items

Failure to act on the outcomes of your board meetings is a major issue that can be avoided by assigning clear responsibilities and deadlines to tasks and promptly communicating the actions after the meeting.

To get the highest results, it’s vital that every board member is given a voice in the decision-making process. This requires creating an environment which values a variety of viewpoints and allows those perspectives to make informed decisions. This can be achieved by ensuring all members have the opportunity to be part of every meeting and that the outcomes of the board’s decision-making process are documented promptly.