How to Use Software for Running a Board Meeting

Board meeting software allows users to run a meeting efficiently, effectively, and productively. It offers a variety of key features that facilitate meetings and enhance governance, such as digital board books with in-app editing and file sharing tools for managing meetings such as agenda builders and document centers to store essential organization knowledge, discussion threads for file sharing, and voting systems. Many board portals include video conferencing, so you can hold a virtual meeting.

To ensure a successful meeting, the first step is to make sure that everyone is on the same page with the necessary preparations prior to when the meeting starts. This can be accomplished by distributing the agenda prior to the meeting. A well-organized agenda will clearly identify the topics that will be discussed as well as the time each topic will be allocated. It should also include any other items that the board might wish to discuss outside of the planned topics.

Remember that the sole purpose of an executive board meeting is to take decisions. Therefore, the board should not spend time on trivial issues. However, if there are any important business matters that cannot be addressed within the scope of the agenda, it is a good idea to open the floor at the end of the meeting for discussion and to decide on the next steps.

One of the most crucial aspects of conducting a board meeting is having an efficient and effective method to record minutes. A suitable software for managing board meetings can allow board secretaries to produce accurate, easy-to read minutes of meetings in a very short amount of time.